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Gym management software

designed for workouts, not workarounds

Wellyx covers every aspect of gym management, from membership management and point-of-sale to CRM and marketing. It’s an all-in-one solution for gyms. Whether you’re a single gym looking to scale up or a multi-center brand ready to grow, our gym software brings every operation into one connected platform. Built by gym owners for fellow owners.

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  • Easy setup
  • No chatbots
  • Data migration
  • 24/7 human support
  • Seamless integration
  • Transparent pricing

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W e l l y x O v e r v i e w

The #1 choice for gym owners who want to grow

Wellyx is a game changer in the gym management software world. Others do not compare to the function, ease of use and excellent onboarding Wellyx provides. I actually did a trial with Gym Master before, powerful tool, but almost too much.
Danielle Collen
Danielle Collen - Grit to Greatness
Colorado, United States
Mindbody was costing us around £620 a month and we still had to pay about £5,000 just for the hardware on the entry system. Door integration was absolutely critical for us, and Wellyx handled it without a separate bill. Switching was the easiest decision we made this year.
Chanelle Ramsey - The Factory Fitness
Chanelle Ramsey - The Factory London
London, United Kingdom
Until switching to Wellyx, I didn't believe one management system could handle it all, bookings, access control, and payments. Since the move we've cut roughly ten hours a week on admin and the member experience has never been smoother.
Mark Weiland Pittsburgh - Gym Owner Review For Wellyx
Mark Weiland - Pittsburgh Gym
Pennsylvania, United States
We signed up for Wellyx access control and we're now adding speed gates. PayTabs was already the processor we needed locally, so having everything, entry, payments, memberships inside one software removed three separate vendors.
Sarah Chaplin - Apex Fitness - Gym Owner Review For Wellyx
Sarah Chaplin - Apex Fitness
Muscat, Oman
Wellyx has been great to work with. The team is very responsive and they aim to please all the time. For a growing gym, that level of 24/7 human support is something I consider very important.
Dustin - Social Flex
Dustin Burnside - Social Flex Gym
North Carolina, United States
The built-in waitlist management keeps every class full without spreadsheets or staff follow-ups. We've seen attendance climb steadily month-on-month since we switched. Wellyx is our hero for boosting retention.
Louise WIlliams - Solace Gym
Louise Williams - Solace Gym
Gloucestershire, United Kingdom
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Real gym, real results, no script

Don’t take our word for it, take theirs. Gym owners who switched to Wellyx tell the same story in their own words: bookings, marketing, payments, and access finally running from one connected platform, and hours of weekly admin handed back to the floor. Watch yourself how gyms like yours made the move, what changed, and what they’d tell an owner still juggling five tools.
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Join thousands of gyms that made the switch

From independent boutique studios to multi-location operators across 5 continents.

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Automate, streamline and grow your gym

Engage Members-using-wellyx

Engage members

Build stronger member connections with automated, personalized communication. Send SMS, WhatsApp, email, in-app alerts, or calls from one platform, every message timed around member behavior.

Streamline Operations_with_wellyx-crm

Streamline operations

Simplify scheduling, staff workflows, billing, and reporting in one gym management system. Automate the daily admin so your team can focus on the member experience instead of the paperwork.

Increase-Revenue-with-wellyx's payment-platform

Increase revenue

Turn leads into loyal members with built-in CRM and sales tools. Track your pipeline in real time, personalize outreach, and automate follow-ups, scale conversions without adding admin.

Run your gym on autopilot, not adrenaline

Your members want instant bookings, smooth check-ins, and classes they can join online. Your staff want schedules, payments, and marketing that run without chaos. Wellyx gym management software delivers both, replacing the spreadsheets, scattered apps, and sticky notes that quietly cost you time, money, and members. Less firefighting, more coaching. That’s the difference one connected system makes.

What gyms need from software in 2026

What Wellyx can do for you

Lead management feature
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Convert more leads with built-in CRM

Every inquiry gets a follow-up, and every prospect gets a journey. Track each interaction from first contact to signed membership, trigger automated touchpoints across SMS, email, and WhatsApp, and shape outreach around what each lead actually wants. Wellyx isn’t a bolt-on tool, it’s gym CRM software living inside the platform your front desk already runs.

CRM made easy
Membership
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Manage memberships end-to-end

One screen for every membership on your books. Build flexible plans, monitor signups, renewals, and cancellations, and let automated reminders chase upcoming payments for you. Shared, family, and corporate memberships work out of the box, with unlimited members on every plan, no seat caps. Wellyx gym membership software adds retention insights on top, sharpening every pricing and packaging call you make.

Membership management
Scheduling feature
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Scheduling that ends double-bookings

Clunky calendars and overbooked rooms end here. Wellyx gym scheduling software was shaped by people who ran gyms and fitness clubs themselves. You can easily assign trainers, classes, rooms, and equipment without any sort of conflicts, while members lock in sessions 24/7 from any device. Your schedule, your staff, and your space stay in sync automatically.

Scheduling made easy
Targeted email & SMS campaigns
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The right message, at the right moment

Launching a new location or scaling an established one, your campaigns land where members actually look: email, SMS, WhatsApp, and in-app. Segment your audience, put nurture journeys on autopilot, and keep offers, classes, and renewals in front of the right people, Wellyx’s AI-powered gym marketing tools pick the moment so your team never chases manual lists.

Marketing campaigns
POS feature
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A front desk that never slows down

Memberships, products, and services sold from one screen, with every sale writing itself back to the member’s record. The Wellyx gym POS system keeps checkout quick and accurate, it monitors inventory, takes payments, and deliver a frictionless experience at the counter, in the app, and online so your operations never slow down and revenue keeps pouring.

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Payroll
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Payroll that handles PT commissions and shift cover

Full-time staff, commissioned trainers, independent contractors, Wellyx gym payroll calculates it all, tracks performance-based earnings, and absorbs shift cover and leave without spreadsheet gymnastics. Build custom commission structures per trainer, keep certification and insurance expiry dates on file, and run payouts that stay punctual, compliant, and audit-ready every cycle.

Interested to know more?

Your gym, on every member's home screen

Give members a booking, training, and payment experience that carries your name, never a competitor’s. Native member and staff apps come standard on every Wellyx plan, no extra charge, no seat caps. Upgrade to the branded app and your gym earns its own place in the App Store and Google Play: members book classes, reserve training sessions, and pay contactlessly inside an app that shows only your brand. The payoff is daily visibility, stronger loyalty, and zero competitor ads between you and your community.

Branding made easy
Give your PT studio a professional, branded look
Gym & Fitness Billing Management System

Billing that protects revenue as you grow

With Wellyx, you get automated billing, recurring payments, invoice tracking, smart payment retries, and automatic card updates, the gym billing software essentials that protect revenue as your business grows. Built-in GDPR and PCI-DSS compliance keeps sensitive payment data secure at every step. 

Accept payments in USD, GBP, AUD, EUR, and CAD through Stripe, PayTabs, and GoCardless, with some of the lowest merchant rates in the industry. Stay on top of cash flow, failed transactions, and member payments with real-time insights, so financial planning becomes clearer and decisions become faster.

Billing management made easy

24/7 access control

Wellyx is the all-in-one gym management software with access control built in as standard. Across the platforms we’ve benchmarked side by side, Wellyx is the only one with native gym access control,every other major platform routes it through a third-party integration or a separate hardware subscription. Manage entry, automate security, and run your entire facility from the same system that runs everything else.

Easy access control

Service & class-based access control

Grant entry only to members with active bookings, valid subscriptions, or scheduled sessions. Mobile keys and QR entry replace physical fobs,members tap in straight from the app. Organized traffic flow, zero overcrowding, a professional entry experience at every visit.

Class based access controls

Offline mode & remote monitoring

Works with magnetic locks, strike locks, and turnstiles, so you keep your existing hardware or choose new gates without vendor lock-in. Controllers come directly from Wellyx as a one-time cost. Run fully unstaffed 24/7 sites with remote monitoring and offline mode that keeps members flowing through internet outages.

membership based access control

Membership-based access with grace periods

Entry follows membership status automatically, no manual checks at the front desk. When a payment fails, grace periods and automatic reminders kick in before entry is suspended, so members keep swiping through short billing hiccups while expired accounts are blocked instantly.

Memberships-Access-Controlls
Save time with Wellyx

Save
time

From automated bookings to membership management, cut the hours you spend on admin with gym management software that runs itself.

Reduces friction with Wellyx

Reduce
friction

Say goodbye to clunky tools and the workarounds every new hire has to be taught. Wellyx just works.

Cut costs with Wellyx

Cut
costs

One subscription replaces a stack of single-purpose tools, and industry-low merchant rates mean more of every payment stays with your gym.

Integration with Wellyx

Integrations

Wellyx connects your bookings, payments, marketing, and member data in one place. Stripe, PayTabs, GoCardless, Twilio, Mailgun, WhatsApp, or custom systems, our integrations save hours, reduce admin errors, and keep the experience unified across locations.

Stripe icon - Wellyx
Paytabs icon - Wellyx
GoCardless icon - Wellyx
Mailgun icon - Wellyx
WhatsApp icon - Wellyx
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Integration made easy
Customers love Wellyx

Gym owners love us

Wellyx gives your team real help, 24/7, from real people, not AI agents or scripted replies. Whether it’s tech setup, billing questions, or member issues, support is fast, human, and built around how gyms actually operate.

Reduce churn
Multiple Locations GIF

Built for multi-location growth

Run every site from one centralized dashboard with location-level reporting, shared member access, and per-location staff permissions. Configure memberships across all locations, selected locations, or a flagship site, and scale from your second gym to your twentieth with multi-location gym software that grows without multiplying admin.

Manage multiple locations

Supporting you every step of the way

Free data migration

Switching should feel structured, not stressful. Member records, billing, and bookings move in a week or less with no downtime, handled by our team, not yours.

24/7 human support

Real experts who understand how gyms run, not chatbots, not scripted replies. Billing, CRM setup, or access control, by live chat, Zoom, or phone: you talk to a person, any hour.

Smart automation

Wellyx automates bookings, billing, and member communications with built-in workflows. Free up calendar time and deliver a consistent member experience that keeps clients engaged from day one.

Easy setup

A clean, intuitive interface designed for speed. Set up in minutes and start running your gym without friction,no workarounds to teach.

Transparent pricing

A free demo, clear pricing, and zero long-term lock-in. No hidden fees, no surprise charges, no fine print. Stay because Wellyx helps your gym grow.

Built to scale

From startups to multi-location fitness businesses, Wellyx scales with your growth. Advanced CRM features, reporting tools, and automated billing power your gym at every stage.

Everything your gym needs, starting at just $99/month

Stop losing hours to manual tasks, missed payments, and disconnected software. Wellyx brings memberships, bookings, payments, marketing, and staff management into one platform, so you spend less time managing and more time growing your gym.

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Meet our specialists

Talk to a real product expert who understands your gym. Book a free session to explore how Wellyx fitness studio software can meet your business and member goals, answer your questions, and get you started fast, with no lock-in required.

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Powering the growth of gyms around the world

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A global team, locally connected to your success

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Explore industry trends, exciting tips, and software updates

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Frequently asked questions

Got questions? Quick answers about our gym management software below, and a human on live chat 24/7 if you’d rather ask directly.

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Gym management software is one system that runs your fitness business: memberships, bookings, billing, staff scheduling, member communication, and access control in a single connected platform, instead of five disconnected tools. Wellyx is built around how gyms actually operate, automate renewals, track attendance, follow up with leads, and keep your team aligned, whether you run a single studio or a multi-location network.

Wellyx offers three transparent plans: Excel at $99/month (core operations, memberships, bookings, scheduling), Exceed at $199/month (adds POS, staff management, marketing automation), and Ultimate at $299/month (adds lead management, premium access control, and enterprise tools). Monthly, quarterly, or yearly billing in USD, GBP, AUD, EUR, and CAD, no platform fees, no member seat caps. See gym management software pricing for the full breakdown.

No. Membership management, member and staff mobile apps, and unlimited members are standard on every plan. The only items outside the base price are the optional branded app and access-control hardware,a one-time cost paid directly to Wellyx, with no recurring hardware fees. Payment processors like Stripe, PayTabs, and GoCardless apply their own standard transaction fees.

For many gyms, yes. Gyms leaving Mindbody usually cite total monthly cost, separate hardware bills, and the marketplace app that lists them beside competitors; gyms leaving Glofox cite per-member pricing and the lack of native access control. Wellyx offers transparent pricing, built-in access control, a fully branded app, free migration, and no contracts.

See how Wellyx compares  or explore alternatives

Most gyms complete migration in a week or less; larger setups may take slightly longer. The Wellyx team moves your member records, billing details, active memberships, booking history, and attendance data directly,you don’t run the migration yourself, and there’s no downtime. Your team keeps running the gym; ours handles the move.

No long-term contracts on any plan. Choose monthly, quarterly, or yearly billing to fit your cash flow, and leave whenever Wellyx stops working for your business, we’d rather earn your stay than force it. New studios qualify for 50% off their first 12 months. All three plans share the same contract terms; only feature access varies.

Wellyx is the only major platform with access control built in natively, no third-party integration, no separate hardware subscription. Add unlimited members on every plan, a fully branded member app, transparent pricing with no contracts, and 24/7 human support, and the difference is structural, not cosmetic. See how we’re different for a full breakdown.

Yes. Every gym gets a free, guided demo with a product specialist who walks through the platform around your setup, memberships, bookings, billing, and access control included. There’s no payment up front and no contract afterward, so you commit only once you’ve seen it working for your gym. Try for free

Yes. Wellyx gives you flexible control over both. Every gym sells a little differently, so your software should adapt to your business model instead of boxing you into one rigid setup. With Wellyx, you can create custom memberships and packages, define which services, classes, or products are included, and offer recurring plans on a monthly, annual, or pay-as-you-go basis. You can also support shared, family, and corporate memberships, set your own cancellation and reschedule policies, and automate billing with smart payment retries, automatic card updates, and failed-payment alerts. Members manage more themselves through the portal and app, and your staff spends less time cleaning up routine billing issues. The result is a billing setup that feels flexible on the member side, controlled on the business side.

The ROI gyms can expect from Wellyx comes from fixing the quiet leaks that drain revenue every month, failed payments, slow lead follow-up, low member engagement, extra admin hours, and disconnected systems that make simple tasks harder than it should be. When those gaps close, growth becomes easier to measure and easier to repeat. With Wellyx, gyms improve revenue through automated billing, smarter follow-ups, targeted campaigns, stronger retention workflows, and a member experience that keeps people engaged longer. We also reduce software sprawl by replacing multiple tools with one connected platform. Industry retention research, including IHRSA’s benchmark of 29–31% average annual member churn, shows how much growth depends on closing these gaps. Customers using Wellyx’s automation tools have seen up to 38% revenue growth.

Yes. Wellyx is built with GDPR and PCI-DSS compliance, so member records and payment data are protected at every step. Payments run through certified processors, staff access is controlled with per-role and per-location permissions, and cloud hosting keeps your data backed up rather than sitting on a front-desk PC.

Yes. Wellyx’s built-in gym attendance software tracks check-ins, class attendance, and peak-hour patterns automatically, no clipboards, no spreadsheets, no manual tallying. Attendance data feeds directly into retention analytics, so you can spot members whose visit frequency is dropping before they churn, identify your best-attended classes for scheduling decisions, and staff your facility around actual traffic patterns rather than guesswork. For 24/7 unstaffed gyms and multi-location operators, Wellyx’s offline mode keeps entry, attendance tracking, and core operations running even during internet outages. Synced data ensures members can enter and be tracked, with records updating automatically once connectivity returns. This matters for operators who can’t afford to have the front door fail during off-hours, a power outage, or an ISP issue at a secondary site.

Gyms and fitness clubs of every size, independent single-site gyms, growing operators opening their second location, and franchise networks running dozens of sites across five continents. If your business sells memberships, runs classes, and manages a facility, Wellyx is built for how you operate.

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